Exhibitor Regulations

Ensuring the quality of C3 for attendees and exhibitors requires a mutual commitment of good faith and cooperation by all parties involved. The following regulations are designed to implement the principles of this mutual commitment in a fair, effective, and equitable manner.

Exhibitors are responsible for complying with all applicable provisions of the Americans with Disabilities Act.

Cancellation of an exhibit must be received in writing to Interventional Academy and/or ACHL by April 30, 2020. If space is cancelled on or before this date, all monies will be returned. Any exhibitor who cancels after June 1 is responsible for the total cost. Refunds will not be provided after this time.

Exhibitors must follow OSHA guidelines for disposal of any hazardous waste.

Contests, lotteries, raffles, and games of chance are prohibited. Premium items must not exceed $10 in value.

In accordance with ACCME guidelines, product information cannot be distributed at any scientific session or in hotel lobbies. Posters or exhibits are not permitted immediately outside or inside the accredited session rooms. Companies may not display or demonstrate products, processes, or services, solicit orders, or distribute advertising material at any location (within or outside the Exhibit Hall) other than in their assigned exhibit space. The booth may be subject to forfeit if this is violated.

All participants affiliated with exhibits must be registered. The C3 badge must be worn whenever an exhibitor representative is in the exhibit area or meeting rooms. Individual exhibit representatives must check in with the Cregistration to obtain name badges. Additional badges may be purchased on-line or at conference. Exhibitors are required to keep at least one attendant in their booth during show, subject to removal of their exhibit from the show at their company's expense.

All materials used in the exhibit area must conform to local fire ordinances and be in accordance with regulations established by the National Association of Fire Underwriters. All displays are subject to inspection by the local fire and safety authority. Fire stations and fire extinguisher equipment are not to be covered or obstructed.

Photographing and videotaping is prohibited in the Exhibit Hall and in the scientific sessions.

Exhibitors must install/tear down exhibit space during the designated installation and dismantle times. If an exhibitor does not comply with these times, Interventional Academy and/or ACHL reserves the right to delay the exhibitor's setup until deemed appropriate and may impose a financial penalty of $1,000.

Exhibitors shall assume and hold harmless Interventional Academy and ACHL and their respective parties from and against any and all claims, damages, liabilities, costs and expenses relating to exhibitor's acts or omissions while a participant of C3. Including, but not limited to, bodily injury or property damage, except to the extent caused by gross negligence or willful misconduct. Exhibitor agrees that if Interventional Academy and/or ACHL Show Management is made a party to any litigation commenced by or against Exhibitor, or relating to this lease or the premises leased hereunder, then Exhibitor will pay all costs and expenses, including reasonable attorneys' fees, incurred by or imposed upon Interventional Academy and/or ACHL Show Management by reason of such litigation. Exhibitors wishing to insure their exhibit materials, goods, or wares against theft, damage by fire, accident, or loss of any kind must do so at their own expense.

In the event that Cis abbreviated or canceled because of circumstances beyond Interventional Academy and/or ACHL's control, including, but not limited to, civil disturbance, earthquake, electrical outage, explosion, fire, freight embargo, strike or labor unrest, flood, hurricane, tornado, or other acts of God, and act of war, terrorism, or the act of any government (de facto or de jure) or any government agency or official, Interventional Academy and/or ACHL reserves the right, in Interventional Academy and/or ACHL's sole discretion, to unilaterally terminate the agreement between Interventional Academy and/or ACHL and the exhibitor that is entered into, and/or the license that is granted by virtue of the submission of this prospectus and its acceptance by Interventional Academy and/or ACHL. The exhibitor expressly agrees to waive any claim against Interventional Academy and/or ACHL, including, but not limited to, those for fees paid by or on behalf of the exhibitor for space, registration, support, F&B, audiovisual services, signage, housing and travel.

Sales/order taking are permitted, provided all transactions are conducted in a manner consistent with the professional nature of the meeting. Products for sale must be the exhibitors' own unaltered products, and the products/services must be pertinent to the attendees' professional interest. Interventional Academy and/or ACHL reserves the right to restrict activities that it deems inappropriate. Exhibitors must comply with all sales tax requirements. Exhibitors selling or taking orders must adhere to all business license and sales and use tax regulations, which vary from state to state.

Exhibitors must make provisions for safeguarding its materials/equipment at all times. Only perimeter security overnight is included.

Exhibitors may not permit any other party to exhibit in their space any goods other than those manufactured or distributed by the contracting exhibitor, or permit the solicitation of business by others within their booth space.

By completing the Application for Exhibit Space, the exhibiting company agrees to abide by all terms and conditions outlined in this Exhibitor Prospectus. The signer of the contract also agrees to share the terms and conditions with their company representatives who attend C3. All matters and questions not covered by these terms and conditions are at the discretion of Interventional Academy and/or ACHL. These terms and conditions may be amended at any time by Interventional Academy and/or ACHL and all amendments, upon publication, shall be equally binding on all parties affected by them as the original regulations. All rules and regulations will be enforced without exception. Whenever possible, Interventional Academy and/or ACHL will issue a warning and ask the exhibitor to correct the violation.